Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

GreatAuPair LLC

Personal Assistant Job at GreatAuPair LLC

This is a 1 time errand. I am coming to Puerto Plata on Christmas day. My cruise ship arrives in port at 8AM. I believe Sirena's will not be open on Christmas day and I need someone to go to Siena to purchase spices and coffees and meet me at the cruise port. I will send... 

Silver Sluggers Academy

Strength And Conditioning Coach Job at Silver Sluggers Academy

Company Description Silver Sluggers Academy is a baseball and softball training organization based in Madison, WI, founded by former major league player Brad Woodall. Dedicated to developing complete players, the academy emphasizes building work ethic, physical skill,...

Urban Aesthetic Med Spa

Marketing Assistant Job at Urban Aesthetic Med Spa

Urban Aesthetic Med Spa in Jersey City is hiring outgoing individuals to hand out info and discount cards at PATH stations starting November 1 . Youll represent our med spa during weekday morning and evening rush hours , helping spread awareness of our services. The...

Beacon Health System

Physician Recruiter Job at Beacon Health System

 ...The ideal candidate will have experience recruiting for Advanced Practice Clinicians (APCs) and mid-level providers. This role involves full-cycle recruitment, including: Posting positions and sourcing candidates Screening and interviewing Scheduling and attending... 

Lifestyle Inc

Sales & Marketing Representative - Entry Level Job at Lifestyle Inc

 ...Entry Level Sales & Marketing Representative At Lifestyle, we specialize in outsourced sales acquisitions for top tier clients in the entertainment and communications industries. Our goal is to build long lasting relationships with our customers through face-to-face...