Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

Minnesota Department of Transportation

Cultural Resource Archaeologist Job at Minnesota Department of Transportation

 ...Cultural Resource Archaeologist | Salary Range: $37.26 - $55.42 / hourly; $77,798 - $115,716 / annually Are you looking for an exciting...  ...These include: Must have a graduate degree in archaeology, anthropology, or closely related field, plus: At least one year of full-... 

PRI Global

Manufacturing Engineer Job at PRI Global

 ...ONLY W2 - GC/USC Onsite at Newark, CA We are hiring for Manufacturing Engineer Battery, Drive Unit. Please refer JD below, if interested drop your resume on ****@*****.*** Job Description: Manufacturing Engineer Location: Newark,... 

Guthrie

Social Media Program Manager - Strategic Planning & Marketing - Full Time Job at Guthrie

 ...Summary JOB DESCRIPTION The Social Media Program Manager is responsible for planning, coordinating and executing external social media activities...  ...coordination and collaboration of resources. Experience At least five years social media, marketing, or communications... 

Russell Tobin

Customer Service Representative(Helpdesk Experience needed) Job at Russell Tobin

 ...Representative Location: Port Washington NY Notes Speed Test: Must Complete an internet speed test: English - $17.50/hr French Speaking - $20.00/hr This is a temporary remote position. Candidates who are selected should be prepared to travel to the PW office... 

Aegis Worldwide

Assistant Production Manager Job at Aegis Worldwide

 ...Assistant Production Manager 2nd Shift Hours Direct hire $65k/year-$80k/year Assisting the Plant Manager on the off shift Job Summary: Oversees and coordinates the activities of frontline supervisors responsible for operating equipment and producing components...