Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

Medisys Health Network, Inc.

Epic Research Analyst Job at Medisys Health Network, Inc.

 ...Epic Research Analyst I JOB DESCRIPTION The Epic Research Analyst I will be the...  ...first 90 days, hybrid thereafter with 2 remote days. Duties and Responsibilities:...  ...new uses of information technologies that assist the functional business units in meeting... 

Physician Affiliate Group of New York, P.C. (PAGNY)

Director, Midwifery - NYC Health + Hospitals/Kings County Job at Physician Affiliate Group of New York, P.C. (PAGNY)

 ...current services with the addition of a full-time Director of Midwifery. Kings County Hospital operates a state-of-the-art Labor and Delivery room and a newly renovated Women's Health Center, which serves residents of Brooklyn and Staten Island. The hospital is... 

DXP Enterprises, Inc.

Service Manager Job at DXP Enterprises, Inc.

 ...to take an active role in identifying and driving your development, so you feel total confidence...  ...Training/Certifications: N/A Shift Time/Overtime: Must be able to work overtime as...  ...their best. All DXP employees play a vital part in the organization and are treated with... 

Leeds Professional Resources

Project Manager Job at Leeds Professional Resources

 ...Job Title: Project Manager Location: Charlotte, North Carolina Job Overview: We are seeking a skilled HVAC Commercial Project Manager to oversee our projects in Charlotte, NC. The ideal candidate will manage all aspects of HVAC system installations, ensuring... 

The Talent Mine

Sales Director - Wind Energy SaaS & Analytics Job at The Talent Mine

 ...Sales Director Wind Energy SaaS & Analytics Location: Denver, CO metro area (Hybrid 2 days / week in office) Travel: Up to 20...  ...revenue growth across North America , with a strong focus on wind turbinefocused SaaS, analytics, and services . This is a player...