Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

• Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
• Greet and welcome visitors, ensuring a professional and friendly experience.
• Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
• Manage incoming and outgoing mail, ensuring timely distribution.
• Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
• Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
• Perform general clerical tasks including filing, photocopying, faxing, and mailing.
• Order and maintain office and break room supplies; coordinate equipment maintenance.
• Schedule and manage meeting and conference room reservations, including catering arrangements.
• Order and coordinate breakfast/lunch for onsite meetings as needed.
• Handle office deliveries and errands as required.
• Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

• MUST have oil and gas industry experience. *REQUIRED*
• Prior administrative experience in a business office environment.
• Strong computer proficiency, with extensive experience in Excel and PDF software.
• Excellent attention to detail and organizational skills.
• Ability to multi-task and adapt to various responsibilities.
• Strong written, verbal, and interpersonal communication skills.
• Professional phone etiquette and in-person presence.
• Positive attitude with a solution-based, customer-focused mindset.
• Professional appearance and demeanor.

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