Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

Masis Professional Group

AV Design Engineer Job at Masis Professional Group

 ...AV Design Engineer Houston, TX The AV Design Engineer is responsible for designing, specifying, and documenting audio-visual systems that meet client needs and project requirements. This role works closely with sales, project managers, and installation teams to deliver... 

Cambridge Health Alliance

RN - Labor and Delivery Job at Cambridge Health Alliance

 ...Location:CHA Cambridge HospitalWork Days:12 hr shifts, rotating holidaysCategory:Registered NurseDepartment:Labor and DeliveryJob Type: Per Diem On CallWork Shift: Various ShiftsHours/Week: 0.00Union Name: MNA CambridgeThe Maternity Suite... 

Habasit

Maintenance Technician Job at Habasit

 ...What will you be doing?~ Preventative maintenance and repair of mechanical, electrical, and Habasit specific equipment. Things...  ...for machines and maintain spare part inventory. Maintain building and all maintenance contracts, such as cleaning services, landscaping... 

Bernard Nickels & Associates

Data Entry Specialist Job at Bernard Nickels & Associates

 ...Job Title: Hard Copy Data Entry Work Type: Seasonal / Temporary Location: Mason, OH (Hybrid 23 days onsite per week, no exceptions) Hours: Full-time Start Date: ASAP Pay Rate: $20/hr Background check and 5-panel drug screening required Job... 

AllView Real Estate

Senior Business Development Manager Job at AllView Real Estate

 ...companies in Southern California and boasts an industry-leading average client review rating of over 4.65 Stars with 400+ reviews across online rating sites and a client NPS score of over 80. AllView is recognized as one of the leading Real Estate and Property Management...