Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

Colorado Public Radio

Indie Music Services Director Job at Colorado Public Radio

Colorado Public Radio (CPR) is seeking a Music Services Director for Indie 102.3. About the Position: The Music Services Director provides strategic and operational leadership for Indie 102.3s music services and team. The role combines leadership with hands-on responsibilities...

AL Homes

Marketing Director Job at AL Homes

 ...community channels. Ensure AL Homes is recognized as the trusted, design-forward option in the Bay Area builder ecosystem. B. Demand...  ..., presentations, video content, model home material, and event displays. Partner with the design/creative team to maintain brand... 

Firomar

PLC Machine Operator / Automation Technician Job at Firomar

 ...scale production, we are expanding our automation team and looking for technically inclined operators to grow with us. Role Description This is a full-time, on-site PLC Machine Operator / Automation Technician role based in Binghamton, NY . You will operate... 

Anytime Fitness

Group Fitness Instructor Job at Anytime Fitness

An Anytime Fitness Group Fitness Instructor focuses primarily on helping all members get to a healthier place" by teaching group classes such as Zumba, Yoga, Pilates, etc. A Group Fitness Instructor must possess the knowledge, skills, and abilities to create and conduct... 

Acro Service Corp

Facilities Management Specialist Job at Acro Service Corp

 ...Job Title: Facilities Maintenance Specialist TEMP TO HIRE - DURATION - 6 MONTHS - SHIFT - MON-FRI 8AM - 5PM Responsible for but not...  ...Education: High school graduate or related field experience in building maintenance. Experience: 2 5 years of related experience...