Job Description
We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.
Key Responsibilities
- Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
- Greet and welcome visitors, ensuring a professional and friendly experience.
- Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
- Manage incoming and outgoing mail, ensuring timely distribution.
- Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
- Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
- Perform general clerical tasks including filing, photocopying, faxing, and mailing.
- Order and maintain office and break room supplies; coordinate equipment maintenance.
- Schedule and manage meeting and conference room reservations, including catering arrangements.
- Order and coordinate breakfast/lunch for onsite meetings as needed.
- Handle office deliveries and errands as required.
- Demonstrate professionalism in handling confidential and sensitive information.
Qualifications & Skills
- MUST have oil and gas industry experience. *REQUIRED*
- Prior administrative experience in a business office environment.
- Strong computer proficiency, with extensive experience in Excel and PDF software.
- Excellent attention to detail and organizational skills.
- Ability to multi-task and adapt to various responsibilities.
- Strong written, verbal, and interpersonal communication skills.
- Professional phone etiquette and in-person presence.
- Positive attitude with a solution-based, customer-focused mindset.
- Professional appearance and demeanor.
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