Receptionist | Administrative Assistant Job at MK Search, Houston, TX

dzBiR2w3ekFNUmp4a01WVTY5QzhuYnIvd1E9PQ==
  • MK Search
  • Houston, TX

Job Description

We are seeking a highly organized and customer-service-oriented Oil & Gas Land Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks . Prior experience working at an Oil & Gas company is required.

Key Responsibilities

  • Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
  • Greet and welcome visitors, ensuring a professional and friendly experience.
  • Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
  • Manage incoming and outgoing mail, ensuring timely distribution.
  • Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
  • Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
  • Perform general clerical tasks including filing, photocopying, faxing, and mailing.
  • Order and maintain office and break room supplies; coordinate equipment maintenance.
  • Schedule and manage meeting and conference room reservations, including catering arrangements.
  • Order and coordinate breakfast/lunch for onsite meetings as needed.
  • Handle office deliveries and errands as required.
  • Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

  • MUST have oil and gas industry experience. *REQUIRED*
  • Prior administrative experience in a business office environment.
  • Strong computer proficiency, with extensive experience in Excel and PDF software.
  • Excellent attention to detail and organizational skills.
  • Ability to multi-task and adapt to various responsibilities.
  • Strong written, verbal, and interpersonal communication skills.
  • Professional phone etiquette and in-person presence.
  • Positive attitude with a solution-based, customer-focused mindset.
  • Professional appearance and demeanor.

Job Tags

Similar Jobs

Topa Group, Inc.

Fire Sprinkler Service Technician Job at Topa Group, Inc.

 ...Responsible for leading job sites, performing fire sprinkler system repairs, relocations, tenant improvements, and occasional new system installations. This role supervises helpers, ensures quality workmanship, and delivers timely, customer-focused service. Requirements ~5+... 

Medix™

Clinical Research Assistant 245754 Job at Medix™

Screening, enrolling, scheduling, and caring for trial participants, often taking vital signs or samples. Collecting, organizing, entering data into electronic systems, managing Trial Master Files (TMF), and preparing reports. Setting up labs, preparing study materials...

Ash Grove Cement Company

Production Assistant Job at Ash Grove Cement Company

 ...customers. At Ash Grove, we stand together to reinvent the way our world is built. To learn more about us go to Position: Production Assistant Reports to: Shipping Supervisor Shift: Day Shift Pay: $25.58 At Ash Grove Cement, people are our first... 

Fraire Realty Group

Social Media Assistant Job at Fraire Realty Group

Company Description Fraire Realty Group proudly serves major markets across Texas, specializing in the acquisition, disposition, and sale of singlefamily residential lots to home builders. Our team works closely with leading public and private builders,leveraging...

Guthrie

Personal Care Aide - Personal Care Home - Full Time Job at Guthrie

Position Summary: As a member of the Personal Care Home team, the Personal Care Home Aide assists the residents by providing care...  ...ADLs and IADLs. - Personal hygiene. - Care of residents with dementia, mental illness, cognitive impairments, mental retardation and other...