Project Coordinator Job at Vericon Construction, Mountainside, NJ

dzBqS2tiakFOQmp4a2NkWDZ0R3prTHIx
  • Vericon Construction
  • Mountainside, NJ

Job Description

Position Objectives and Responsibilities

  • Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)
  • Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s
  • Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)
  • Process subcontractors/purchase orders and send out with all attachments and billing instructions
  • Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed
  • Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.)
  • Assist Project Managers in maintaining project-specific spreadsheets and logs
  • Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team
  • Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing
  • Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)
  • Assist estimating with making calls to subs for bids
  • Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc.
  • Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc.
  • Assist with compiling meeting minutes on certain projects
  • Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)
  • Order drawings for project super, PM, or APM
  • Order materials, supplies, and equipment for projects when necessary
  • Process safety documents for clients/project (varies from project to project)
  • Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)
  • Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)
  • Additional tasks as given by PM/APM as needed

Job Tags

For subcontractor, Local area,

Similar Jobs

Addison Group

Staffing Recruiter Job at Addison Group

 ...About the job We are seeking a Direct Hire Recruiter to join our growing division. This role is responsible for sourcing and developing relationships with both candidates and clients. The Recruiter will identify and network with prospective job seekers, implement targeted... 

Music Ministry International

Catholic Musician Organist Keyboardist and Cantor Job at Music Ministry International

 ...growth and development for all military personnel and their family members. 2. Scope 2.1. Command Religious Program requires Musician/organist and cantor support for the delivery of musical support as Musician/Organist and Cantor for the Roman Catholic Masses onboard... 

Confidential RE Company

Property & Asset Operations Manager Job at Confidential RE Company

 ...financial performance align with approved asset plans. The role partners closely with asset management, property management, accounting, leasing, and leadership to support disciplined execution and protect NOI. This opportunity is well-suited for a technically capable,... 

24 Seven Talent

Copywriter Job at 24 Seven Talent

Job Title : Copywriter Well-known OC based apparel brand is seeking a skilled Copywriter to enhance their content strategy. This role involves crafting persuasive and engaging content for e-commerce and marketing channels, ensuring alignment with brand voice and resonance...

Warners'​ Stellian Appliance Co. Inc.

Service Support Specialist Job at Warners'​ Stellian Appliance Co. Inc.

 ...communicator who enjoys helping others and solving problems, join our team and make a meaningful difference every day. As a Service Support Specialist/ Repair Coordinator, you will: Assist customers with appliance repair requests via a variety of communication channels -...