Facilities Coordinator Job at Nortia Staffing - Human Resources, Accounting and Administra..., Belmont, CA

ekV2QWxyek1NeGp3bDhOUjVOTzVucnY4emc9PQ==
  • Nortia Staffing - Human Resources, Accounting and Administra...
  • Belmont, CA

Job Description

The Facilities Coordinator/Manager manages the office Headquarters by maintaining vendor relationships for various office needs, arranges seasonal office events and celebrations, assists with onboarding/offboarding of employees, and ensures office safety and building compliance is at the forefront for employees. The Facilities Coordinator also maintains important interdepartmental relationships, such as with Human resources or IT, for projects that intersect with the office and employees as a whole.

This role will be titled Senior Facilities Coordinator but they are looking for more of a Manager level expertise. Position will be a lot of hands-on work but also strategic support to keep the building maintained properly.

Position will report to the Head of Facilities Operations for this publicly traded company!

Max pay is $42/hr

RESPONSIBILITIES

The following responsibilities are:

  • Safety Champion: Lead floor warden for HQ office, manages office safety team, CPR and AED certified, and provides safety orientation to new hires. Also coordinates safety meetings with team and attends annual floor warden training held by building management.
  • Manages accounts with various vendors for office needs. This includes but is not limited to, office supplies, mailings (FedEx, USPS, etc.), coffee/water/snacks, etc.
  • Administrator for office badging system
  • Manages internal work orders through System provided by Business Unites.
  • Liaison between Company and other internal groups. Ensures OES employees and 3rd party vendors are in compliance with STG Groups building regulations.
  • Subject Matter Expert for conference room AV equipment
  • Space planner for offices and cubicles. Works with IT to ensure workstation equipment is ready for new employee on Day 1.
  • Orders business cards for all OES employees nation-wide
  • Sends frequent communications to NorCal offices regarding office updates, events, reminders, and major traffic updates.
  • Manages office appearance. This includes office plant vendor, artwork, building, maintenance and janitorial service.
  • Arranges seasonal in-office celebrations, i.e. Halloween, thanksgiving, Christmas, office socials, etc.
  • Maintains inventory of and orders all office and kitchen supplies
  • Manages and updates location list for entire organization via SharePoint
  • Manages miscellaneous office/facilities related projects

Qualifications:

  • 8+ years of Facilities Coordinator/Manager experience
  • Ability to multi-task and manage various projects simultaneously
  • Construction, electrical or hands-on maintenance experience is preferred!
  • Ability to write clear, concise, and informative communications for entire NorCal region
  • Ability to think quickly and make decisions independently and Outlook
  • Ability to maintain composure in high pressure scenarios and take the lead in safety situations
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
  • Occasionally move about inside the office to access file cabinets, office machinery, etc
  • Frequently communicates with employees and customers

Job Tags

Christmas work, Seasonal work,

Similar Jobs

Pacer Group

Call Center Supervisor Job at Pacer Group

 ...Preferred: Healthcare, Health Plans, PBM, Customer Service Operations About Pacer Pacer Staffing supports enterprise clients...  ...to run New Hire Orientation , reinforcing expectations and work from home compliance. Support new hires while they ramp up in training... 

Outlier AI

Editorial Review Associate (Remote) Job at Outlier AI

Join a global community of talented professionals to shape the future of AI. Earn up to $15 USD/hr and additional rewards based on quality of submission. Outlier is committed to improving the intelligence & safety of AI models. Owned and operated by Scale AI , weve ...

Motion Recruitment

Administrative Assistant Job at Motion Recruitment

 ...administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department...  ...skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service... 

Stratix Corporation

Van Driver Job at Stratix Corporation

 ...is seeking a reliable and customer-focused Driver to join our logistics team. In this role, youll be responsible for local deliveries and pickups using a company box truck,...  ...locations. What Youll Do: Drive a company van for daily pickups and deliveries (5080-... 

Farm Job Search

Dairy Farm Herdsman Job at Farm Job Search

 ...Dairy Farm Herdsman (6168) Location: Wisconsin JobNumber: 6168 Dairy Farm Herdsman Position immediately available on a family-owned, high-producing 500 cow registered Holstein dairy in east central Wisconsin. This position requires the ability to perform normal...