Job Description

About Bluestone Foundation Repair

For over 20 years, Bluestone Foundation Repair has been the go-to expert for residential and commercial foundation services in the DMV area. With a team of 35 dedicated professionals—many of whom have been with us for over a decade—we pride ourselves on long-term relationships, both with our employees and our customers. As we continue to grow, we're looking for a highly capable and detail-oriented Assistant Accounting/Office Manager to help oversee daily operations and support our leadership team.

This full-time position offers competitive pay and bonus potential, along with long-term growth opportunities.

Key Responsibilities

Accounting & Bookkeeping

• Project accounting across multiple business lines (home construction/flips, basement and foundations business, land development). Track job costs, budgets, and profitability in coordination with project managers.

• Billing and collections

• Banking, cash management and cash flow forecasting and bank reconciliations

• Invoice processing and payments

• Balance sheet reconciliation and management

• Manage payroll tracking, expense reports

• Prepare monthly financial reports for leadership review.

• Integrate payroll system, accounting and banking.

• Ensure compliance with construction accounting best practices and local tax/reporting requirements.

Office & Operational Management

• Support and manage the daily administrative functions of the office to ensure smooth operations.

• Oversee office systems, supply chain logistics, equipment purchasing, and permit coordination.

• Maintain up-to-date company and job files—both digital and physical—ensuring accessibility, accuracy, and compliance.

• Assist with project scheduling, job assignments, inspections, deliveries, and customer appointments.

• Serve as the central communication point between field crews, customers, suppliers, and leadership.

Human Resources & Compliance

• Maintain accurate employee records, time tracking, and benefits documentation.

• Onboard new hires and support employee compliance with training, certifications, and policies.

• Assist with workers’ comp and insurance documentation.

• Support a positive company culture through team communication and event coordination.

Technology & Software Administration

• Enter and manage project data within JobTread or other CRM/project management platforms.

• Identify ways to streamline and automate office processes using available tools.

Qualifications

• Minimum 2–3 years of experience in similar accounting, office management roles.

• Strong proficiency with XERO and/or QuickBooks for small business is required and Microsoft Office (Excel, Word, Outlook). The current platform is XERO but based on applicant qualifications we could migrate to QuickBooks. Applicants need the ability to stabilize XERO or implement QuickBooks.

• Familiarity with construction or home services industries is highly preferred.

• Excellent organizational and time management skills, with the ability to prioritize and multitask.

• Strong written and verbal communication skills.

• Being bilingual (English/Spanish) is a strong plus.

• High level of discretion, integrity, and attention to detail.

• Experience with project management or CRM tools (such as JobTread, Buildertrend, or similar) is a bonus.

Why Work at Bluestone?

• Competitive compensation of $72,000 and up based on your experience, with bonus potential tied to company and individual performance.

• A company culture that values stability, respect, and career growth .

• Long-term team members: we’ve weathered economic downturns and thrived through both the 2008 financial crisis and COVID-19 without layoffs.

• Hands-on training, cross-department collaboration, and leadership that listens.

• Opportunity to grow into a senior operations, HR, or financial management role as the company continues to expand.

Ready to grow with us?

If you're passionate about keeping a business running smoothly and want to be part of a company that values your contributions, apply today and help us build a stronger foundation—literally and figuratively.

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