Job Description

About our Company:

Comfort Systems of Virginia, Inc. was founded in 2006 by Rhonda Bridgeman with a goal to provide high quality contracting services to customers in Virginia and North Carolina. Since our incorporation, Comfort Systems of Virginia, Inc. has made a commitment to constantly improve our capabilities by applying our industry-leading skills to all projects, making us a benchmark for quality and professionalism in our industry.

Our highly qualified team of technicians and installation mechanics are educated and trained on the latest advancements in technology and industry standards. We regularly provide on-going training sessions conducted by industry professionals who are top in their field.

Our team includes a diverse mix of professionals who are highly proficient in the Mechanical, Plumbing and Service industry. The philosophy and mission that we share, is what sets Comfort Systems apart from the competition. This enables us to provide quality service and ensure that we will deliver our customers a successful job every time.

General Information :

Job Type: Full-Time FLSA Status: Exempt

EOE, Drug Free Workplace

Normal Work Hours: 7 :00 AM – 3:30 PM Monday thru Friday - (Workdays and hours are subject to change to meet the needs of the position and specific company demands)

Direct Report: Safety Director

Education & Experience

· High school diploma or equivalent required

· 2-3 years prior experience or knowledge as a safety support or related experience required.

· Experience with administrative and clerical procedures

· Prior experience in construction preferred.

· Prior experience with construction tracking software such as Procore, training software etc. preferred.

· DOT, OSHA and VOSH working experience preferred.

Employment Requirements

· Ability to pass initial and future drug screening(s)

· Ability to pass background check and obtain security clearance required.

· Ability to prove U.S. employment eligibility.

· Must be able to work extended hours and days as necessary.

· Must have reliable transportation.

· Must have a neat and professional appearance.

· Must have professional attitude and be reliable.

· Must have a strong work ethic.

Primary Role

The Safety Administrator’s primary role is to provide support to the Safety Director as well as be knowledgeable and up to date on safety & environmental policies and procedures in the work environment.

The Safety Administrator’s duties and responsibilities are to ensure that the Director of Safety’s

needs are met in a timely and confidential manner. The Safety Administrator will be responsible for performing several administrative duties. The ideal candidate is highly self‐motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‐paced corporate environment. This position will report directly to the Director of Safety

Essential Duties and Responsibilities include but are not limited to the following:

· Provide administrative support for the safety department.

· Responsible for maintaining and verifying accuracy of all safety related training records by means of electronic and paper documentation.

· Prepares analysis and communications such as spreadsheets, tables, charts, presentations, notifications in relation to safety, vehicle safety and workers compensation.

· Maintains, updates, and distributes environmental/safety policies and procedures documentation.

· Compose correspondence to company personnel and external agencies as required.

· Answer phones and refer calls to appropriate personnel or provide requested information.

· Maintains confidentiality related to environmental, safety and security issues.

· Verify the adequacy and safety of all work proposed tools and equipment before leaving the warehouse.

· Work closely with the purchasing department to build safety store and keep inventory current.

· Tracking and analyzing safety data and statistics.

· Maintain an organized filing system of electronic documentation for safety department.

· Create company wide Toolbox Topics and present safety information to management.

· Works closely with Human Resources Dept to update training, accidents and driving records.

· Create strong business relationships with employees, members of management, vendors, customers, and external partners on behalf of the Safety Department.

· Create and manage literature and information to send to Marketing Manager.

· Manage complex administrative duties requiring the use of independent judgment and initiative.

· Work closely with safety and HR teams to accomplish company needs and initiatives.

· Performs other duties as assigned or required.

General Requirements

The candidate must demonstrate the following general skills/meet the following requirements:

· Work well as a team

· Must be a self-starter.

· Must always conduct themselves with professionalism.

· Excellent time management skills

· Excellent written and verbal communication skills

· Excellent organizational skills

· Competency in computer applications including Microsoft Word, PowerPoint Excel, Outlook, Bluebeam, Adobe, Procore, and safety and training tracking software

- This position requires intermediate to advanced Excel and Power Point and Adobe pdf file creation and task management.

· Excellent organizational and record-keeping abilities – The ability to maintain good records of all safety-related activities.

· Hands-on experience with office equipment (e.g., fax machines, scanners and printers, etc.)

· Ability to be resourceful and proactive when issues arise.

· Ability to contribute positively as part of a team, helping with various tasks as required.

This position will be required to work with and assist other departments as necessary.

· A willingness to gain future experience and technical training for professional development and growth.

· Ability to work well under pressure and multi-task in fast-paced environment.

· Proficiency in collaboration and delegation of duties

· Exceptional interpersonal skills.

· Attend and organize meetings on behalf of the Safety Director

· Very strong attention to detail

· Clean driving record with excellent driving habits

· OSHA 10 and/ or 30-hour certification and OSHA OTI Certification are added advantages.

Physical Requirements

The candidate must demonstrate the following physical skills/meet the following requirements:

· Ability to push, pull, and lift a minimum of 25 lbs.

· Ability to sit, stand, and walk for long periods of time.

· Ability to unload inventory and perform duties in warehouse environment. 

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