Receptionist - Aventura, North Miami Beach- English - Spanish Job at HR Exchange, Aventura, FL

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  • HR Exchange
  • Aventura, FL

Job Description

Front Office & Administrative Coordinator

We’re seeking a proactive and organized professional to manage our front desk and support daily office operations. This role is the first point of contact for visitors and plays a key role in keeping our workplace running smoothly.

Key Responsibilities:

Front Desk & Visitor Experience

  • Greet and assist visitors, vendors, and clients
  • Answer and route incoming calls, take messages
  • Manage conference room bookings and meeting logistics
  • Coordinate visitor needs and ensure sign-in/security compliance

Office & Facilities Support

  • Order and maintain office and pantry supplies
  • Keep shared spaces organized and stocked
  • Handle incoming/outgoing mail and packages (FedEx, UPS, USPS)
  • Support basic facility maintenance and liaise with IT and vendors

Administrative Assistance

  • Schedule meetings and maintain team calendars
  • Arrange travel and coordinate daily team lunches
  • Process expense reports and assist with accounts payable
  • Provide general administrative support and assist with ad hoc projects

Requirements:

  • High school diploma or equivalent
  • 3+ years of front desk or administrative experience
  • Proficient in Microsoft Word, Excel, and Outlook
  • Strong organizational, communication, and multitasking skills
  • Bilingual in English and Spanish a plus

Job Tags

Work at office,

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