Job Description

DEFINITION

The Citterio USA Materials and Packaging Assistant works to support the Purchasing Department with tasks related to labels and other packaging materials, while collaborating with Production, Customer Service, and Marketing teams on special projects. This is an entry level position. The ideal candidate will have strong communication skills, be proactive, and working in a fast-paced, cross-functional environment.

SUPERVISION RECEIVED

This position reports directly to the Purchasing Manager.

SUPERVISION EXERCISED

This position is not responsible for the supervision of other employees. 

ESSENTIAL FUNCTIONS OF THE POSITION

NOTE: An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed.

• Assist the Purchasing Department with sourcing, ordering, and tracking labels, boxes, and other packaging components.
• Coordinate with Production to ensure timely delivery and availability of packaging materials.
• Collaborate with Customer Service and Marketing teams on custom packaging requests, promotional materials, and special projects.
• Examine, select, order, or purchase merchandise consistent with quality, quantity, specification requirements, or other factors in collaboration with maintenance management. 
• Identify opportunities for cost savings and process improvements. 
• Research and evaluate suppliers, to provide the best services and pricing, and manage relationships with vendors.
• Ensure the procurement process from requisition to delivery, ensuring compliance with company policies and procedures.
• Develop, monitor, and manage inventory levels to ensure adequate stock and minimize waste.
• Work with box and packaging suppliers to develop requested production needs of packaging solutions for new products.
• Provide administrative support as needed for purchasing documentation and reporting. 
• Interact with organizational leadership, employees, vendors, and affected individuals both within and outside of the organization on a regular basis to assist with the completion of general informational requests or direction to appropriate staff to provide the highest-level customer focus.
• Excellent communication and interpersonal skills with ability to listen effectively, respond appropriately and maintain mutual comfort level while relating to a diverse workforce.
• Must have good attendance.
• Performs related work as necessary and all other duties as required. 

* The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of SAP preferred.
• Knowledge of computers and computer software, with focus on Microsoft office suite. 
• Thorough knowledge of proper records management, retention of records and cataloguing of files.
• Ability to communicate information and ideas in speaking so others will understand.
• Strong ability to perform well and be unfailingly diplomatic in a high pressure and complex environment with a focus on professionalism.
• Excellent problem-solving skills with the ability to envision and deliver innovative solutions.
• High energy level, ability to multitask, establish priorities, work independently, and be a part of a team atmosphere.
• Positive interpersonal skills included effective verbal and written communication.
• Ability to establish credibility and be decisive. 
• Ability to maintain confidential and sensitive information which may be proprietary to Citterio USA.
• Ability to prepare and analyze comprehensive reports, carry out assignments, and administer existing and proposed programs.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to work in a fast-paced environment. 
• Ability to establish and maintain effective working relationships with employees, supervisors and managers.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 
• Coordination — Adjusting actions in relation to others' actions.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language may also be considered as acceptable forms of communication.

EDUCATION AND EXPERIENCE

(a) 1-2 Years in procurement background with a broad knowledge of Supply Chain, specialized education in procurement or general business preferred.

(b) Manufacturing and maintenance experience preferred; and, 

(c) Experience with SAP preferred; and, 

(d) Completion of a high school, or general equivalency diploma; and, 

(e) Associate degree or Bachelor’s Degree preferred; or, 

(f) Equivalent combination of education and experience.

TOOLS AND EQUIPMENT

Computer software, enterprise systems, purchasing software, and Microsoft Office Suite. 

PHYSICAL DEMANDS

While performing the duties of this job, the employee is often sitting but may be required to walk through the plant in search of customer information and orders and regularly talk and hear.

The employee is required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to fifteen (15) pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee may occasionally enter the plant environment and be exposed to moving mechanical parts.

The noise level in the work environment is usually quiet but can be moderate or loud when entering the plant. 

The temperature in the work environment is usually regulated; however, if in the plant, the temperature may be cool or cold. 

Employees are required to wear proper food safe, steel toe shoes, hair net and beard net, nitrile gloves, frock, bump cap, hat, and proper hearing protection while working in certain areas. 

ACKNOWLEDGEMENTS

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 

Citterio USA is an Equal Opportunity Employer and does not discriminate based on race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law. 

FLSA STATUS: FLSA NON-EXEMPT – OVERTIME ELIGIBLE

DESIGNATION: At Will Employee

UNION STATUS: NON-UNION

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