Job Description

Summary : The Project Coordinator is responsible for new projects in both business development and operational portfolios from inception to completion. They are to promote cross functional collaboration as they work with teams including but are not limited to: Sales, Research & Development, Quality Assurance, Quality Control, Regulatory Affairs, Finance, Sourcing, Production, and Supply Chain. Project Coordinator is to align project plans, project scope, timelines, tasks, and status reports. Facilitating discussions as needed should challenges arise during projects tasks. Be able to escalate to management should there be more complex issues that are preventing projects from proceeding forward.

Essential Duties and Responsibilities:

• Creates new project plans, aligning scope, agendas/notes, milestone trackers by using Microsoft office, Microsoft teams, and SharePoint, PLM (Product Lifecycle Management), PPM (Project Portfolio Management) tools
• Monitors all projects open on a weekly basis
• Provides status tracker that outlines on time vs delay of project tasks and reasons for delays.
• Ensures teams adherence to project timelines and tasks
• Facilitates weekly or bi-weekly meetings with all key Small and Medium-sized Enterprises (SMEs) in cross-functional departments
• Coordinates ad hoc meetings with key team members if required to help support resolution on challenges that arise for projects
• Promotes cross-functional team collaboration to resolve issues
• Escalates complex issues or challenges to manager/management
• Monitors requests through initiation, departmental approvals, customer approvals, and implementation for the following documents or change control requests (Finished Product Specifications, Product Description, Master Formula, Contract Manufacturing Specifications, Master Batch Records, and Request for Change)
• Assists with assignment of Purchase Order or Letters of Intent to correct Customer Service lead for any new products
• Tracks processing development of the Purchase Orders or Letters of Intent to ensure new projects continue moving through the new product development stages

Qualifications:

• Ability to manage multiple projects and timelines effectively
• Ability to work well under pressure
• Excellent written and verbal communication skills
• Highly organized and self-motivated
• Exceptional at prioritization of programs / projects

Education/Experience:

• 3–5 years of Project Coordinator experience, preferably within the dietary supplement, food, over-the-counter (OTC), or pharmaceutical industries
• Bachelor’s degree in a science-related field (e.g., Biology, Chemistry) preferred
• Associate degree in a science or business-related field will also be accepted

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts, fumes, or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands require sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and/or moving objects up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.

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