Job Description

Job Title: Personal Executive Assistant to the Founder

Location: New York City, NY

Industry: Private Equity

Employment Type: Full-Time

Compensation: 120k-150k base + bonus

About the Firm:

We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership.

Position Summary:

We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times.

The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder—protecting their time, streamlining their operations, and managing logistics with precision.

Key Responsibilities:

Executive Support (24/7 Readiness):

• Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours.
• Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy.
• Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries.
• Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations.
• Serve as a liaison between the Founder and key stakeholders, both internal and external.
• Handle sensitive information and confidential documentation with complete discretion.

Personal Support:

• Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning.
• Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations.
• Handle personal travel arrangements, including vacation planning and family coordination.
• Assist with errands, purchases, and other personal tasks as needed.

Operational & Strategic Support:

• Monitor and track follow-ups and deliverables across multiple business ventures and personal projects.
• Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking.
• Support special projects, offsite events, and strategic initiatives led by the Founder.
• Conduct research and provide recommendations on vendors, products, and services across business and personal domains.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment—ideally within finance, private equity, or family office.
• Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism.
• NYC-based or willing to relocate; strong familiarity with the city is essential.
• Impeccable organizational and time-management skills; thrives in high-demand settings.
• High emotional intelligence, problem-solving ability, and calm under pressure.
• Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms.

Work Environment:

• This is a full-time, in-person position based in New York City.
• 24/7 availability is required due to the dynamic and demanding nature of the role.
• Some travel and on-site presence at events or meetings may be required.

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