Job Description

Salary/Hourly Rate:

$18.00 per hour

Onsite/Remote:

• This is a fully onsite role in Matteson, IL
• Monday – Friday; 8:00 AM – 4:30 PM (CST)

Position Overview:

Vitu is searching for a talented Office Assistant in Matteson, IL! The Office Assistant will perform a variety of duties, including but not limited to: Fulfilling inventory orders, providing office support and technical tasks related to the shipping of registration documents and license plate inventory, and printing daily reports and shipping labels. They will also organize license plates and mailing systems.

As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another. Vitu partners with state government agencies and businesses across the US, with cutting-edge process management SaaS solutions – including Digital Title and Registration — that cross state borders and transcend state-by-state variables.

This is a 1-month W2 contract assignment with the opportunity for contract extension or to transition to a permanent, full-time role based on performance and business needs.

Responsibilities of the Office Assistant:

• Conduct physical inventory audits monthly and quarterly
• Ensure that all required paperwork is in-hand, verifying the accuracy of all documentation prior to completing a transaction.
• Verify client mailing addresses and license plate/sticker sequence numbers before each shipment.
• Must verify the accuracy of all shipments to clients daily
• Make phone calls to clients to assist with inventory issues
• Prepare monthly in-house audit
• Prepare quarterly audit for the state of North Carolina
• Work closely with FedEx to ensure shipments are picked up daily
• Validates correct address information to ensure accurate processing and delivery of shipments.
• Prepares shipments by affixing mailing labels and inserting packing slips with each shipment.
• Works collaboratively with Customer Support to provide status updates on pending transactions.
• Any other tasks as assigned

Minimum Qualifications of the Office Assistant:

• High School Diploma/GED
• Generally, less than 2 years’ experience in a related field
• Must be able to lift 50 pounds or more
• Excellent verbal and written communication skills
• Knowledge of Microsoft Office with strong skills in Excel
• Technically savvy, ability to become proficient in a proprietary software platform
• Easily adaptable and can work in a fast-paced work setting

Preferred Qualifications of the Office Assistant:

• Experience in DMV, bulk mail, mail center and/or a warehouse environment.
• Experience working as a title clerk at an auto dealership or at the DMV.
• Experience working in a customer service role.

Please note contractors are engaged to provide services to Vitu on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner.

As a woman-owned firm, Atrium values diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

This job posting is for a temporary role as an employee of Atrium on assignment at Vitu. The individual selected for this role will be offered the role as an employee of Atrium; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by Atrium upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements.

No C2C or Third-Party Vendors

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