Job Description

Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff.

Responsibilities:

• Supervise, train, and mentor administrative and legal support staff.
• Manage office services, including mail, reception, conference rooms, and facilities.
• Oversee office maintenance, security, and liaise with building management.
• Lead health, safety, and crisis management initiatives.
• Implement policies, strategic goals, and coordinate office events.
• Build relationships with leadership to meet business goals and drive operational excellence.
• Monitor budgets, vendor contracts, and office expenses.
• Manage community outreach and charitable initiatives.
• Contribute to national operational improvements and ad hoc initiatives.

Qualifications:

• 10+ years of administrative experience, with 5+ years in a supervisory role (professional services experience required, law firm experience preferred).
• Strong communication, problem-solving, and organizational skills.
• Proactive, solution-oriented, with the ability to manage multiple priorities.
• Experience with budget management, vendor coordination, and staff development.
• Ability to respond effectively to high-pressure situations and sensitive matters.
• Ability to work onsite 5 days a week

Benefits: Our client is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit package includes but is not limited to access to medical plans, dental, vision, life, and disability insurance and 401k eligibility.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Flexible hours,

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