Job Description

Employment Type: Part-time (20-30 hours/week)

Report to: President

We are hiring for our client company, a global leader in advanced air purification technology and proud to be recognized as one of the Top 100 Cleantech Companies worldwide.

Position Summary

The Office Administration Manager will play a critical role in overseeing daily operations, supporting executive and HR functions, and ensuring the smooth functioning of the U.S. office. This is a hands-on role ideal for a proactive, resourceful individual who thrives in a fast-paced and international environment.

Key Responsibilities

• Office Management . Manage daily office operations including supplies, vendor coordination, equipment, and facilities. Serve as a key liaison with building management and external service providers. Maintain a clean, organized, and welcoming office environment.
• Administrative Support. Provide administrative support to senior management, including scheduling, travel arrangements, and expense reports. Prepare correspondence, reports, and presentation materials as needed. Maintain company records and documentation.
• HR & Onboarding Support Coordinate onboarding of new employees including workspace setup, orientation schedules, and system access. Support payroll data collection and benefits administration in coordination with outsourced HR/payroll providers. Assist with tracking PTO, performance review schedules, and HR documentation.
• Finance & Procurement Coordination Assist with basic bookkeeping tasks such as invoice tracking and expense reconciliation. Liaise with the finance team to support procurement requests and vendor payments.
• Cross-Functional Communication Act as a bridge between the U.S. office and global headquarters for administrative, HR, and operations matters. Support occasional international visit logistics for global team members.

Qualifications

• Bachelor’s degree in Business Administration, HR, or a related field.
• 5+ years of experience in office management or administrative roles, preferably in a multinational or startup environment.
• Strong organizational and multitasking skills.
• Excellent interpersonal and written communication abilities.
• High proficiency in Microsoft Office Suite and general office software.
• Experience with CRM softwares and Microsoft tools especially PowerPoint.
• Experience with outsourced HR/payroll platforms (e.g., ADP, Gusto, etc.) is a plus.
• Fluency in English is required; Mandarin or another language is a plus.

What We Offer

• Competitive compensation and benefits package.
• A collaborative and mission-driven work environment.
• Opportunities for professional development and international exposure.
• The chance to make a meaningful contribution to global sustainability efforts.

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