Job Description

WHO WE ARE

The Manufactured Housing Institute (MHI) represents all segments of the manufactured housing industry, and our 1,000 member companies provide housing for more than 22 million Americans. We’re hiring an events strategist to support our meetings team and to help deliver top-tier industry programs.

WHO WE ARE LOOKING FOR

We are seeking a motivated, detail-oriented event professional to join our growing organization. Reporting to the Senior Director of Meetings, the Meetings Coordinator is responsible for tactical support of MHI events that drive the sector and member value. This team member plays an integral role in supporting all aspects of planning, logistics and production of MHI meetings ensuring the MHI event experience is executed to the highest standard, with an eye on continuous improvement.

Responsibilities of this role include but are not limited to:

• Support the planning and execution of MHI programs, including the registration process, housing, food and beverage, audiovisual needs, staffing, and registration.
• Monitor registration trends and create weekly registration status reports for all programs.
• Engage in vendor selection and coordination, including handling RFPs, comparing pricing, and making recommendations, followed by daily communications to keep them aligned with our needs.
• Oversee smaller vendor relationships, including temporary staff and security, with a focus on proactive coordination.
• Monitor room pick-up and housing lists with host hotels. Manage housing for staff, vendors, and VIP attendees. Conduct pre- and post-event audits.
• Partner with the marketing team to maintain and launch event websites, working together to keep all digital platforms updated and ready for event launches.
• Assist the Senior Director of Meetings with venue sourcing, including proposal reviews, space layout assessments, concession packages, and site visits.
• Oversee post-event reconciliation and reporting, including pick-up reports, final billing, registration numbers, event metrics, and final survey results.
• Assist the Senior Director of Meetings in fulfilling sponsorship commitments, including ordering materials, creating branding packages and ensuring onsite visibility.
• Keep abreast of industry trends and technology, recommending new methods to enhance efficiency and attendee experience.
• Monitor the MHI Events inbox and follow up on event-related inquiries and concerns.

Position Details

• Location: Arlington, VA
• Schedule Flexibility: This position may require occasional weekend availability depending on event schedules.
• Travel: Required 5-6 times per year.

Requirements

• Bachelor's degree in event management, hospitality, marketing, or related experience.
• 2-3 years direct work experience in planning and managing multiple meetings. simultaneously, preferably in a professional association or corporate setting.
• Exceptional organization and attention to detail with the ability to work collaboratively as part of a small, agile team.
• Willingness to learn and leverage new technologies to bolster the event experience.
• Strong project management skills with the ability to strategically manage competing priorities as necessary.
• Excellent communication and interpersonal skills.
• Creative thinking and problem-solving abilities.
• Willingness and ability to travel (weekday and weekend travel is required).

WHY WORK FOR US?

We are a thriving trade organization providing opportunity to innovate in driving areas of growth within the association and industry. We offer a hybrid work environment and a strong compensation package that provides a competitive salary and excellent benefits including vacation and holidays; health, dental, vision, disability and life insurances; 401(k) program; paid parking; cell phone reimbursement and more.

HOW TO APPLY

We understand that a single candidate may not offer every desired skill, experience and characteristic, and encourage candidates who feel they offer a strong fit with the profile outlined to express interest.

If you are excited about this opportunity, we require your resume and salary expectations when applying. We would love to learn more about you and your accomplishments. Candidates should include a cover letter that includes the top 2-3 reasons why you think this role is the right fit for you, please send materials to [email protected] with the subject line: MHI – Meetings Coordinator.

MHI is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, disability, veteran’s status, or any other characteristic protected by local, state, or federal laws, rules or regulations.

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