OPEN POSITION AT SITE SOLUTIONS WORLDWIDE-GLOBAL MEETING PLANNING COMPANY
Immediate Opening
Job title: Meeting Planner
Location: Clifton Park, NY
Job objective or overall purpose statement:
Small woman owned global meeting planning company seeks an experienced Full Time Meeting Planner with a minimum of 3 years’ experience in full conference planning. Candidate must be able to competently manage a variety of Clients from all corners of the world. This position entails multitasking in all aspects of meeting planning including: communicating with our clients, speakers, meeting planners and speaker coordinators, registration and exhibitor coordination. Negotiation of contracts within the client’s budget is required, Meet & Greet at Airports, Guestroom- Amenities, A/V Needs and Room Setups, F&B Negotiations, Assisting with Scheduling or Agenda, Storage of Information for Future Years, Develop Evaluations. Could include but is not limited to Traveling for Site Visits and/or On-site Management. Exercising their extensive knowledge in problem-solving, strategic planning, communication skills, and budget management to meet and exceed client’s objectives and goals.
Summary of the general nature and level of the job : Experienced
Description of the broad function and scope of the position :
Meeting planners coordinate all aspects of professional meetings and events. They choose meeting locations, arrange transportation, and coordinate other details.
List of duties or tasks performed critical to success:
Key functional and relational responsibilities:
Description of the relationships and roles within the company, including supervisory positions, subordinating roles and other working relationships:
Meeting planners are responsible for being client’s main contact and overseeing all responsibilities of their client teams and ensuring all tasks are performed in a timely manner and at the client’s satisfaction.
Meeting planners are responsible for holding and leading client reviews with internal teams. In the client reviews it is expected to review the tasks that still need to be accomplished and ensure all team members are aware of their roles, responsibilities and deadlines. Travel is expected based on client needs and approval. Expect to travel from 20-25% of the year.
All positions are expected to participate in cross training of all team positions. This is vital to ensure all teams are on the same page and can step in on an as-needed basis.
Must contain the following skills: attention to detail, follow projects thru to completion, problem solving, organization, cost management, self-starter, deadline driven, team player, the highest degree of ethics, integrity and professionalism. The right candidate must be efficient with computer skills including: internet search engines, shared network files, MS Excel spreadsheets, MS Word documents and MS Outlook.
Office Hours:
Monday-Friday 8am-5pm
Additional compensation is given for the following:
Brief Benefit Breakdown:
Time increases annually.
The following holidays off:
Christmas to New Years company wide week off
Easter/Good Friday/ Passover – 1 day
Memorial Day – 1 day
Independence Day (7/4) 1 day
Labor Day – 1 day
Thanksgiving – 2 days
Floating holidays – 1 day
Birthday – 1 day
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
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