Legal Support Assistant Job at TBG | The Bachrach Group, New York, NY

dzByR2xidktOaHozbDhwUTdOYThucnI1enc9PQ==
  • TBG | The Bachrach Group
  • New York, NY

Job Description

The Legal Administrative Support Specialist delivers administrative assistance to legal staff and visiting attorneys at a TOP international firm.

Responsibilities

Legal and Administrative Support

  • Handle the entry of docket information and assist with generating and reviewing client invoices (e.g., prepare and verify prebills) on a regular or as-needed basis.
  • Support the creation of engagement agreements and manage tasks related to opening new matters, conducting conflict checks, organizing file setups, and processing audit requests.
  • Manage the preparation and submission of expense reimbursements for attorneys.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and assist in creating detailed schedules and itineraries.
  • Oversee quality control, organization, printing, and scanning of documents as required.
  • Facilitate the planning of client meetings, including reserving conference rooms and arranging necessary services (e.g., catering and audiovisual equipment).
  • Maintain and organize electronic files in accordance with instructions from legal staff and established departmental policies.

Offer support to visiting attorneys by:

  • Ensuring they have contact information for after-hours assistance and administrative support.
  • Coordinating travel plans and on-site requirements through their primary assistant.
  • Update resource guides to reflect billing processes, travel details, and individual preferences.
  • Collaborate with team members to cover vacation days, lunch breaks, and absences to ensure uninterrupted support for legal professionals.
  • Perform miscellaneous tasks as needed, such as managing calendars, updating client relationship databases, or performing data entry.

Qualifications (Education/Skills/Experience)

  • A bachelor’s degree is required.
  • At least six months of related experience in a professional services environment.
  • Proficiency in the Microsoft Office suite and familiarity with PDF creation/editing tools like Power PDF.

Job Tags

Similar Jobs

CRi - Community Residences, Inc.

Senior Clinical Director Job at CRi - Community Residences, Inc.

Brief Description About Us CRi (Choice. Respect. independence.) is a mission-driven nonprofit dedicated to supporting individuals with developmental disabilities and mental health needs. Were growing and looking for a dynamic Senior Director of Clinical Services ...

BioTalent

Maintenance Technician Job at BioTalent

 ...Job Title: Technician 3, Maintenance Introduction Join an innovative biopharmaceutical organization dedicated to operational excellence, safety, and reliability. As a Maintenance Technician 3, you will take a leadership role in maintaining, troubleshooting, and improving... 

Novax Recruitment Group

Certified Welding Inspector Job at Novax Recruitment Group

&##128204; Certified Welding Inspector (CWI)&##128205;Jamestown, NY &##128176; Up to $90,000 + Benefits &##127959; Structural Steel &##128640; Why This Role Matters: Your expertise will safeguard the integrity of complex structural steel projects, ensuring every... 

J. Derenzo Companies

Project Administrator Job at J. Derenzo Companies

Summary J. Derenzo Co. is seeking a detail-oriented and proactive Project Administrator to support our project management team. This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients. The ideal candidate ...

Ultimate Staffing

Legal Administrative Assistant Job at Ultimate Staffing

 ...Ultimate Staffing is recruiting on behalf of our client, a well-established Baltimore law firm, for a Legal Administrative Assistant to support the firm's Business Department . The ideal candidate will be a proactive, detail-oriented professional who enjoys a collaborative...