Legal Support Assistant Job at TBG | The Bachrach Group, New York, NY

dzByR2xidktOaHozbDhwUTdOYThucnI1enc9PQ==
  • TBG | The Bachrach Group
  • New York, NY

Job Description

The Legal Administrative Support Specialist delivers administrative assistance to legal staff and visiting attorneys at a TOP international firm.

Responsibilities

Legal and Administrative Support

  • Handle the entry of docket information and assist with generating and reviewing client invoices (e.g., prepare and verify prebills) on a regular or as-needed basis.
  • Support the creation of engagement agreements and manage tasks related to opening new matters, conducting conflict checks, organizing file setups, and processing audit requests.
  • Manage the preparation and submission of expense reimbursements for attorneys.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and assist in creating detailed schedules and itineraries.
  • Oversee quality control, organization, printing, and scanning of documents as required.
  • Facilitate the planning of client meetings, including reserving conference rooms and arranging necessary services (e.g., catering and audiovisual equipment).
  • Maintain and organize electronic files in accordance with instructions from legal staff and established departmental policies.

Offer support to visiting attorneys by:

  • Ensuring they have contact information for after-hours assistance and administrative support.
  • Coordinating travel plans and on-site requirements through their primary assistant.
  • Update resource guides to reflect billing processes, travel details, and individual preferences.
  • Collaborate with team members to cover vacation days, lunch breaks, and absences to ensure uninterrupted support for legal professionals.
  • Perform miscellaneous tasks as needed, such as managing calendars, updating client relationship databases, or performing data entry.

Qualifications (Education/Skills/Experience)

  • A bachelor’s degree is required.
  • At least six months of related experience in a professional services environment.
  • Proficiency in the Microsoft Office suite and familiarity with PDF creation/editing tools like Power PDF.

Job Tags

Similar Jobs

Action Electric

Apprentice Electrician Job at Action Electric

 ...Job Description Action Electric is hiring for an 2nd year or higherApprenticeElectrician to join our growing team. Action Electric also offers an education assistance apprentice program to help further you education! This position is for full time, long-term work... 

Revel Staffing

Entry-Level Medical Coder Job at Revel Staffing

 ...We are seeking a motivated Entry-Level Medical Coder to join the administrative team. This position offers a great pathway into the healthcare...  ...field for individuals interested in medical billing and coding. Hybrid work is possible after the training period. Key... 

ESS Companies

Graphic Designer Job at ESS Companies

 ...steward our growing brand family, were looking for a Graphic Designer to join our team. Graphic designers at ESSC are self-motivated...  ...social media, email campaigns, direct mail, branded merchandise, event materials, infographics, website graphics, motion graphics and... 

Fawkes IDM

Foreign Filing Reporting Paralegal Job at Fawkes IDM

 ...A national law firm with offices in Boston, MA is seeking a qualified and expereinced Foreign Filing Reporting Paralegal to join their team. The successful candidate will be responsible for filing patent applications, responding to Office Actions, Information Disclosure... 

Bernard Nickels & Associates

Data Entry Specialist Job at Bernard Nickels & Associates

 ...Job Title: Hard Copy Data Entry Work Type: Seasonal / Temporary Location: Mason, OH (Hybrid 23 days onsite per week, no exceptions) Hours: Full-time Start Date: ASAP Pay Rate: $20/hr Background check and 5-panel drug screening required Job...