Legal Support Assistant Job at TBG | The Bachrach Group, New York, NY

dzByR2xidktOaHozbDhwUTdOYThucnI1enc9PQ==
  • TBG | The Bachrach Group
  • New York, NY

Job Description

The Legal Administrative Support Specialist delivers administrative assistance to legal staff and visiting attorneys at a TOP international firm.

Responsibilities

Legal and Administrative Support

  • Handle the entry of docket information and assist with generating and reviewing client invoices (e.g., prepare and verify prebills) on a regular or as-needed basis.
  • Support the creation of engagement agreements and manage tasks related to opening new matters, conducting conflict checks, organizing file setups, and processing audit requests.
  • Manage the preparation and submission of expense reimbursements for attorneys.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and assist in creating detailed schedules and itineraries.
  • Oversee quality control, organization, printing, and scanning of documents as required.
  • Facilitate the planning of client meetings, including reserving conference rooms and arranging necessary services (e.g., catering and audiovisual equipment).
  • Maintain and organize electronic files in accordance with instructions from legal staff and established departmental policies.

Offer support to visiting attorneys by:

  • Ensuring they have contact information for after-hours assistance and administrative support.
  • Coordinating travel plans and on-site requirements through their primary assistant.
  • Update resource guides to reflect billing processes, travel details, and individual preferences.
  • Collaborate with team members to cover vacation days, lunch breaks, and absences to ensure uninterrupted support for legal professionals.
  • Perform miscellaneous tasks as needed, such as managing calendars, updating client relationship databases, or performing data entry.

Qualifications (Education/Skills/Experience)

  • A bachelor’s degree is required.
  • At least six months of related experience in a professional services environment.
  • Proficiency in the Microsoft Office suite and familiarity with PDF creation/editing tools like Power PDF.

Job Tags

Similar Jobs

Appleton Finn

Project Executive Job at Appleton Finn

 ...contractor in the Seattle market is seeking an experienced Project Executive to lead and grow its education and tenant improvement (TI) /...  ...client presentations and pursuit strategies Uphold company values tied to employee ownership, accountability, and long-term... 

Alchemy Global Talent Solutions

Relocation Branch Manager Job at Alchemy Global Talent Solutions

 ...terminal operations for moving and relocation services. Managing driver schedules, dispatch, and route efficiency. Ensuring DOT...  ...moving company safety standards. Coordinating local and long-distance moving jobs. Leading warehouse staff and logistics teams.... 

Kaiser Permanente - Southern California Permanente Medical G...

Obesity Medicine Physician Job at Kaiser Permanente - Southern California Permanente Medical G...

 ...Obesity Medicine Physician Opportunities Full-Time | Southern California $75,000 Advance on Pay Bonus PSLF Eligible SCPMG is a...  ... Board Certified or Board Eligible in Family Medicine or Internal Medicine and Have completed an Obesity Medicine fellowship... 

ARDAGH GROUP

Chemical Process Operator Job at ARDAGH GROUP

 ...PURPOSE OF THE JOB: ~ The Chemical Process Operator performs all chemical process tests required to maintain chemical balance and material mixtures necessary for operation. Complies with safety related SOP in Chemical handling. KEY ACCOUNTABILITIES: Operate... 

Energy Efficient Replacements LLC

Exterior Sales Professional Job at Energy Efficient Replacements LLC

 ...sales progress. Ability to work independently, maintain a self-motivated work ethic, and manage time effectively in both office and remote settings. Reliable transportation and a valid driver's license are required. Prior experience in home improvement or...