Legal Support Assistant Job at TBG | The Bachrach Group, New York, NY

dzByR2xidktOaHozbDhwUTdOYThucnI1enc9PQ==
  • TBG | The Bachrach Group
  • New York, NY

Job Description

The Legal Administrative Support Specialist delivers administrative assistance to legal staff and visiting attorneys at a TOP international firm.

Responsibilities

Legal and Administrative Support

  • Handle the entry of docket information and assist with generating and reviewing client invoices (e.g., prepare and verify prebills) on a regular or as-needed basis.
  • Support the creation of engagement agreements and manage tasks related to opening new matters, conducting conflict checks, organizing file setups, and processing audit requests.
  • Manage the preparation and submission of expense reimbursements for attorneys.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and assist in creating detailed schedules and itineraries.
  • Oversee quality control, organization, printing, and scanning of documents as required.
  • Facilitate the planning of client meetings, including reserving conference rooms and arranging necessary services (e.g., catering and audiovisual equipment).
  • Maintain and organize electronic files in accordance with instructions from legal staff and established departmental policies.

Offer support to visiting attorneys by:

  • Ensuring they have contact information for after-hours assistance and administrative support.
  • Coordinating travel plans and on-site requirements through their primary assistant.
  • Update resource guides to reflect billing processes, travel details, and individual preferences.
  • Collaborate with team members to cover vacation days, lunch breaks, and absences to ensure uninterrupted support for legal professionals.
  • Perform miscellaneous tasks as needed, such as managing calendars, updating client relationship databases, or performing data entry.

Qualifications (Education/Skills/Experience)

  • A bachelor’s degree is required.
  • At least six months of related experience in a professional services environment.
  • Proficiency in the Microsoft Office suite and familiarity with PDF creation/editing tools like Power PDF.

Job Tags

Similar Jobs

Shattuck-St. Mary’s School

Chaplain Job at Shattuck-St. Mary’s School

 ...Episcopal, coeducational, independent boarding and day school for grades 6PG, seeks a mission-driven, relational, and reflective Chaplain. This full-time position integrates three essential dimensions of student support at SSM: spiritual leadership, inclusive community... 

Transporting Logistics

Local Class A Truck Driver | Home Daily Job at Transporting Logistics

 ...start earning top pay with a schedule that gets you home daily. Schedule: As a Denver Local driver, you are home daily. Runs occur nights, evenings, and...  ...weekly. Other Qualifications: Must possess a valid Class A CDL Clean MVR required Clean criminal... 

Pyramid Consulting, Inc

Patient Access Representative/ medical Receptionist Job at Pyramid Consulting, Inc

 ...Immediate need for a talented Patient Access Representative/ medical Receptionist. This is a 01+ months contract opportunity with...  ...Advisors as needed Maintain ongoing communication with billing, clinical, and insurance teams Respond to patient inquiries and... 

Ultimate Staffing

Warehouse Associate Job at Ultimate Staffing

Position: Warehouse Associate Pay Rate: $20 per hour Location: San Diego, CA. Full-Time, onsite. Schedule: Monday to Friday, 7:00 AM - 4:00 PM or 7:30 AM - 4:30 PM Ultimate Staffing is seeking a Warehouse Associate to join our client's team. The team member...

SISL Global

Inventory Control Specialist Job at SISL Global

 ...updates, and retirement. Procurement & Deployment: Managing the acquisition, setup, and rollout of new assets. Tracking & Inventory: Maintaining an accurate, real-time inventory of all hardware and software. Lifecycle Management: Planning for maintenance, upgrades...