Legal Receptionist Job at Whiteford, Taylor & Preston LLP, Richmond, VA

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  • Whiteford, Taylor & Preston LLP
  • Richmond, VA

Job Description

About Us:

We are a growing business and litigation law firm with approximately 180 attorneys in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and experienced Receptionist to support our Richmond Office.

Job Summary:

The Receptionist is responsible for providing a wide variety of services to all legal and non-legal staff and visitors, ensuring smooth operations and excellent customer service. This role encompasses traditional receptionist duties as well as hostess and catering responsibilities. The ideal candidate will create a warm and welcoming atmosphere while managing calls, directing visitors, and supporting event setups and catering needs.

Key Responsibilities:

Receptionist Duties:

  • Open reception promptly at 8:30 a.m.
  • Accurately, courteously, and professionally respond to and direct all calls coming through the switchboard.
  • Greet all visitors professionally and courteously; promptly direct them to the appropriate attorney or staff member.
  • Maintain an accurate conference room reservation log.
  • Accurately and promptly call in hand-deliveries made by courier services.
  • Report maintenance/service calls to building management.
  • Perform various other duties as assigned.

Catering Duties:

  • Set up conference rooms as needed according to the conference room log.
  • Thoroughly clean conference rooms after meetings, including proper handling of leftover food.
  • Ensure conference rooms are neat, orderly, and adequately stocked with office supplies, mugs, glasses, paper goods, and utensils when not in use.
  • Check the dishwasher throughout the day, putting away clean dishes and running wash cycles as needed.
  • Order food and beverages for meetings and events as required.
  • Monitor and update the meeting calendar to ensure accurate scheduling and preparation.

Skills and Abilities:

  • Entry to mid-level knowledge of e-mail and Microsoft Word, with an aptitude for learning other office-related software.
  • Excellent communication skills.
  • Ability to liaise verbally and in writing between clients, visitors, vendors and staff.
  • Ability and willingness to work cooperatively and professionally with co-workers and the Office Administrator.
  • Flexibility in work schedule, including availability to work overtime as needed.

Education and Experience:

  • High school diploma or equivalent.
  • Two or more years of work experience in a similar role.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development within a dynamic and supportive environment.
  • A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Tags

Work experience placement,

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