Job Description

We are looking for a professional to join a dynamic and expanding organization with a rich celebrated history and a promising future. The firms commitment to excellence and innovation has been the driving force behind their growth.

Title: Office Administrator

Location: West Harrison, NY (Hybrid)

Potential Compensation: $55,000 to $70,000

As an Office Administrator, you will play a crucial role in providing exceptional administrative and asset management services. You will be responsible for maintaining a productive and efficient office environment, ensuring smooth operations, and supporting our team in various capacities.

About our client:

• Growth Opportunities: Be part of a growing company with opportunities for career advancement.
• Supportive Environment: Work in a collaborative and supportive team environment.
• Impact: Make a meaningful impact by ensuring smooth operations and excellent tenant relations.

Responsibilities:

• Sorting and sending mail, filing, and maintaining records
• Keeping track of office supplies, ordering new materials and IT hardware, and stocking supply stations
• Greeting visitors and applicants, answering phones, and directing calls
• Handling email, faxes, and messages, and preparing letters, memos, forms, and reports
• Coordinating meeting-room calendars and scheduling appointments
• Keeping the office clean, stocked, and organized, especially the kitchen, conference rooms, and storage closets
• Providing ad hoc support to staff members and portfolio managers,, including organizing team events, circulating financial/legal statements, and reports
• Planning tasks and ensuring they are allocated and fulfilled appropriately
• Monitors renewal dates for service contracts; assists the asset managers in the preparation of service contracts and verifies insurance is in place.
• For repair and maintenance work, prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
• Monthly, identifies all past due payments, contacts and documents the results for upper management

Requirements:

• Bachelor's degree in Business or related field
• 3+ years of experience in a similar role
• Experience with Excel and real estate PM software
• Experience with coding invoices/payables

Desirable Traits:

• Exceptional attention to detail to ensure accuracy in all tasks
• A positive attitude and high energy level to keep up with a fast-paced environment.
• Excellent and thoughtful verbal and written communication skills

Job Tags

Similar Jobs