Job Description

Japanese/English Bilingual Office Administrator – Lexington, KY

Industry: Japanese Manufacturer of Industrial Machinery (Sales Office)

Location: Lexington, KY

Hourly Rate: ~ $28.85/hour (or DOE)

Language Requirement: Fluent in both Japanese and English (Required)

Relocation Support: Available for candidates relocating from out of state or beyond commuting distance

Position Summary

A Japanese industrial machinery manufacturer is seeking a bilingual Office Administrator to manage administrative, accounting, and HR operations at its Lexington, KY sales office. This position is ideal for candidates with strong organizational skills, attention to detail, and the ability to operate in both English and Japanese.

Key Responsibilities

Accounting & Finance

• Manage Accounts Receivable, Accounts Payable , and biweekly payroll
• Issue invoices , and occasionally prepare quotations and purchase orders
• Monitor A/R balances and follow up with customers when necessary
• Pay vendor bills and reconcile bank accounts as part of monthly closing
• Submit withholding taxes and prepare related forms
• Prepare state sales and use tax returns annually (frequency may vary)
• Report monthly financials (P&L, balance sheet, and cash flow) to Japan HQ
• Collaborate with an external CPA to prepare corporate tax filings

Human Resources

• Track employee work hours and paid time off days
• Manage benefits programs (health, dental, voluntary insurance, and retirement plans)
• Record and maintain business mileage and travel expenses
• Support HR-related documentation and records

Bilingual Support & Translation

• Translate business documents (English ⇄ Japanese)
• Provide assistance to Japanese-speaking personnel in both professional and personal matters

Qualifications

• Business-level proficiency in both Japanese and English (required)
• Prior experience in office administration, accounting, or HR preferred
• Strong attention to detail and ability to multitask
• Comfortable working in a bilingual business environment

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