Full Time Design Intern/Administrative Assistant Job at ALCHEMY STUDIO, New York, NY

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  • ALCHEMY STUDIO
  • New York, NY

Job Description

 

Full-Time Design Intern and Administrative Assistant Position

Job Summary:

Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms’ Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team.

Responsibilities:

· Running bi-weekly payroll in the Payroll Interface

· Scheduling for partners and calendar coordination.

· Assisting in monthly pay billing in the QuickBooks interface.

· Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally).

· Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows).

· General office management (setting up new computers & software).

· Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements.

· Building models in Sketchup and working with the team to apply materials and finalize designs.

· Coordinate with rendering consultants to finalize professional renderings.

· Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software.

· Assist with FF&E installs.

· Miscellaneous tasks around the office.

Requirements:

· Strong communication, organization and time management skills and ability to work in a team environment.

· Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment.

· Working on a bachelors degree in Architecture, Interior Design or any related field.

Software Requirements:

· AutoCAD is a must

· Sketch-up is a must

· Adobe Creative Suite

o Photoshop

o Illustrator

o InDesign

· Microsoft Suite

o Word

o Excel

o Outlook

Salary/Benefits:

We offer a competitive package including:

· Professional Hourly Rate

To apply:

For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to [email protected]. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please.

All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer.

Job Tags

Hourly pay, Full time, Part time, Summer work, Internship, Immediate start,

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