Colville Fuels Admin - Nespelem, WA 99155

Salary Range

$78,775.42 - $118,163.14 Salary

Position Type

Full Time

Job Shift

Day

Education Level

2 Year Degree

Travel Percentage

Up to 50%

Category

Installation - Maint - Repair

CLOSING DATE: Open Until Filled, weekly reviews

SALARY: $78,775.42 to $118,163.14 ($98,469.28 Midpoint)

REPORTS TO:  Chief Executive Officer

LOCATION: Nespelem, WA

Summary:

The Facilities Senior Manager at Colville Fuels LLC is a senior leader and key member of the Executive Leadership Team (ELT), responsible for the strategic planning, oversight, and execution of facility management across all company locations. This role ensures that all facilities and infrastructure are maintained to the highest standards of safety, efficiency, and compliance. The Facilities Senior Manager leads efforts in preventative and corrective maintenance, construction and renovation projects, and compliance with health, safety, and environmental regulations. Additionally, the position manages budgets, vendor contracts, and business continuity planning, while providing leadership and functional oversight to internal and external teams. The Facilities Senior Manager reports to the Chief Executive Officer (CEO) and provides regular updates to the Board of Directors and other members of the ELT. This position works in both office and field settings and the position offers some hybrid flexibility, requiring adaptability, problem-solving, and proactive engagement in a variety of environments.

Essential Functions:

Strategic Planning and Execution:

• Serve as a member of the company’s Executive Leadership Team.
• Provide senior-level leadership and strategic guidance to facilities managers and teams across all company locations.
• Collaborate with the Executive Leadership Team to ensure facilities strategies support the overall mission, vision, and values.
• Develop and implement goals, objectives, and action plans related to facilities management.
• Track and analyze key performance indicators (KPIs) for facilities operations to inform strategic decisions.
• Conduct risk assessments and develop business continuity plans to minimize liability and facility-related disruptions.
• Work with property insurance providers to maintain appropriate coverage for all locations.
• Conduct space utilization and capacity planning aligned with future business needs.

Facilities Maintenance:

• Oversee and manage preventative and corrective maintenance for all enterprise locations, including but not limited to fueling infrastructure, HVAC, refrigeration, plumbing, electrical, parking lot, grounds, and general building systems.
• Develop and implement preventative maintenance schedules in coordination with the Operations Director and location managers to maximize uptime and extend asset life.
• Identify, implement, and manage a computerized maintenance management system for work order submission, tracking, and reporting.
• Respond to urgent repair and replacement requests, ensuring minimal business disruptions.
• Evaluate and implement redundancies across systems to reduce risk of operational interruptions.
• Ensure compliance with health, safety, and environmental standards.

Construction and Renovation:

• Manage remodels and smaller-scale expansion projects; assist with new store construction and large expansion projects.
• Serve as a contracting officer representative on assigned construction and renovation projects.
• Coordinate with architects, engineers, contractors, and permitting authorities as needed.
• Develop timelines, budgets, and scopes of work for facility projects.
• Oversee site inspections to ensure compliance with quality, safety, and brand standards.
• Approve invoices, monitor project costs, and control expenses for construction and renovation work.

Contracting and Budget Management:

• Assist with the development of requests for bids/proposals when needed.
• Negotiate and manage service contracts with maintenance and construction vendors.
• Monitor vendor performance to ensure service level agreements (SLAs) are fulfilled.
• Develop and manage the annual facilities and construction budget.
• Track expenditures and identify opportunities for cost savings.
• Evaluate change orders; escalate to the CEO or Chief Financial Officer as required.

Team Leadership and Compliance:

• Provide senior oversight and mentorship to facilities managers, staff, and external maintenance teams, fostering professional development and ensuring alignment with company goals.
• Ensure compliance with safety, disability access, fire, and building codes, as well as all other applicable laws and regulations.
• Maintain accurate records of maintenance, inspections, and facility-related projects.
• Provide timely updates and reports to the Board of Directors, CEO, and Executive Leadership Team regarding facility status and performance.
• Develop and implement leadership training for facilities staff and managers.
• Strengthen collaboration among cross-functional and multi-location teams.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in a facility, construction, engineering, or closely related field, AND at least five (5) years of experience in facilities and/or construction management (preferably in retail or a closely related industry);  OR
• Associate’s degree in a facility, construction, engineering, or closely related field, AND at least seven (7) years of experience in facilities and/or construction management (preferably in retail or a closely related industry);  OR
• Nine (9) years of progressively responsible experience in facilities maintenance and/or construction management (preferably in retail or a closely related industry).
• Additionally, at least three (3) years of experience working for a multi-entity company with a minimum of four (4) separate locations is required.
• Strong knowledge of building systems, maintenance processes, and safety regulations.
• Excellent organizational and project management skills.
• Strong communication and leadership abilities.
• Must successfully clear extensive criminal history, financial, employment, and reference checks for suitability.
• Must possess and maintain a valid Washington State driver’s license and be eligible for the company’s vehicle insurance coverage.

Preferred Qualifications:

• Demonstrated success in supervising and mentoring other managers or cross-functional teams.
• Experience in the fuels, energy, or a closely related industry, particularly within a tribal or community-focused organization.
• Certification in facilities management (e.g., FMP, CFM) or related credentials.
• Familiarity with tribal governance and cultural values.
• Demonstrated success in managing complex facility projects and cross-functional teams.

Physical Demands / Work Environment:

• Work is split between office settings (planning, budgeting, vendor management) and on-site at facilities, retail locations, and construction projects.
• Must be comfortable working in varied environments, including active construction sites, retail stores, fueling stations, and administrative offices.
• Regular computer and office work (reports, reviewing plans).
• Frequent walking, standing, climbing (stairs, ladders) during site visits.
• Occasional lifting of materials, tools, or documents (generally up to 40 pounds).
• Exposure to dust, noise, weather conditions, and safety hazards in construction environments (with required PPE).
• Adherence to all safety and regulatory requirements while on job sites.
• Willingness and ability to frequently travel to various store locations as needed.
• Willingness and ability to attend in-state and out-of-state trainings.