Executive Assistant to Entrepreneur Job at C-SUITE ASSISTANTS, San Francisco, CA

d0VySG5iUE9OUnZ4bDhkYjdkbThucnoxd0E9PQ==
  • C-SUITE ASSISTANTS
  • San Francisco, CA

Job Description

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job:

  • Monitor, and prioritize the CEO’s emails and draft responses
  • Maintain the busy calendar and add appointment to calendar based on incoming emails
  • Manage contacts
  • Liaise with bookkeeper, accountant and banking to keep accounting current
  • Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
  • Take notes on zoom meetings and conference calls when needed
  • Manage deal flow in Compass.com, car.org and other real estate platforms
  • Make appts for the principal and obtain medical records when needed
  • Research
  • Be the point of contact for marketing initiatives
  • Handle confidential and sensitive information with discretion
  • Screen incoming phone calls delivering detailed, timely messages
  • Schedule meetings
  • Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
  • complex travel arrangements including flights, cars, hotels, and other reservations
  • Make suggestions to improve processes
  • Process expense reports
  • Assist with personal scheduling and appointments.
  • Ad hoc projects as needed
  • Limited off-hour availability via text

About You:

  • Minimum of 4 years of experience in a related support position
  • BA/BS from a college or university
  • Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
  • Adept with Apple/Mac
  • Familiarity with Canva and DocuSign a plus
  • Able to work quickly and autonomously
  • Dynamic and proactive comfortable in a fast-paced environment
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, will reimburse for individual health plan

Hours: 9-5 or 10-6

Job Tags

Work at office, Remote work, Shift work,

Similar Jobs

Zaiput Flow Technologies

Senior Mechanical Engineer Job at Zaiput Flow Technologies

 ...prides itself on providing outstanding customer service. We are currently seeking candidates to apply for a full-time Mechanical Development Engineer position to play an important role in the development of a new product line. The ideal candidate will be committed... 

Madison Accessory Group

GRAPHIC / PACKAGING DESIGNER Job at Madison Accessory Group

 ...We are seeking an experienced and versatile Graphic/Product Designer to support the design and development of our mass-market Beauty division. This role combines fashion-forward design with consumer product branding, touching everything from product concepts, cads, packaging... 

Tata Consultancy Services

EUC Desktop support Engineer Job at Tata Consultancy Services

 ...Manager (SCCM) components, Operating System Deployment (OSD/MDT), Software Distribution & Hardware/Software Inventories. Expertise in...  ...systems. Good knowledge on Service Now, MS Office, Remote Support, Mobility, Antivirus, Engineering Services. Experience with... 

Insight Global

Security Officer Job at Insight Global

 ...Are you passionate about safety and ready to make a difference? Were looking for a Security Officer to help protect our facilities, staff, and visitors with professionalism and integrity. As a Security Officer, youll be responsible for: Patrolling and monitoring... 

Eagle Surveying

Field Crew Helper Job at Eagle Surveying

 ...We are looking for a Field Crew Helper for Land Surveying. No Experience needed. ***Must have a valid drivers license with minimal infractions and reliable transportation.*** Day to day jobs include Topographic, Metes and Bounds, ALTA, Title, As-Built, Construction...