Job Description

Are you an ultra-organized, adaptable professional who thrives in fast-paced, high-stakes environments? A dynamic, mid-sized association based in Washington, DC is seeking an Executive Assistant to support its leadership team. In this pivotal role, you’ll manage complex scheduling, lead key initiatives, and serve as an administrative backbone in driving organizational efficiency. If you excel at anticipating needs, coordinating top-level meetings, and managing details with precision, we want to meet you.

Key Responsibilities:

• Manage dynamic calendars, organizing meetings, and daily schedules with accuracy and foresight.
• Plan and execute a variety of events—from intimate briefings to large-scale gatherings—with excellence and attention to detail.
• Prepare high-quality briefing materials, conduct supporting research, and ensure leadership is always well-prepared.
• Draft, edit, and manage documents with a meticulous eye for accuracy and professionalism; transcribe and input information into internal systems.
• Coordinate all aspects of executive travel, including logistics, itineraries, and accommodations.
• Monitor deadlines, track meeting follow-ups, manage project timelines, budgets, and compile research reports as needed.
• Maintain up-to-date contact records in internal databases and ensure flawless information management.

Why You’ll Love Working Here:

• Offers paid overtime and complimentary parking.
• Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.
• Offers the opportunity for hybrid work at times.

What We’re Looking For:

• Reliable experience. You bring at least 5 years of high-level Executive Assistant experience, preferably in a policy-driven or Capitol Hill environment.
• Detail-obsessed and proactive. You take initiative, manage competing priorities with ease, and make sure nothing slips through the cracks.
• Communicative and professional. You engage effectively and diplomatically with senior leadership, board members, and external partners.
• Flexible and adaptable. You thrive in changing environments, pivot gracefully, and remain composed under pressure.
• Trustworthy. You understand the importance of confidentiality and handle sensitive information with the utmost care.
• Team-oriented. You’re collaborative, dependable, and ready to go the extra mile when needed.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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