Job Description

Job Title: Executive Assistant

Location : San Mateo, Ca onsite daily

Compensation: $105,000.00-$125,000.00 annually + plus full benefits

You will serve as an Executive Assistant supporting school leadership team members. Working in a highly collaborative and innovative culture, this position offers the opportunity to engage with faculty, staff, parents, students, trustees, partners, vendors, and the public. You will communicate with all stakeholders, partner with our administrative support team, and handle time-sensitive and confidential details, questions and problems. Primary responsibilities include executive support, event planning and execution and Coordinating campus visits for local, national, and international groups in partnership with the leadership team, division assistants, and campus hosts.

The ideal candidate will have experience working in a fast-paced environment, and is comfortable solving problems in collaboration with others.

What you will be doing:

Executive Support

• Efficiently and effectively manage and support busy calendars and schedules of School leaders.
• Represent and support School leaders and the organization positively, efficiently, and effectively with all board members, colleagues, community members, partners, and other constituents.
• Serve as a key team member supporting the leadership team, the execution of the strategic plan, and the daily operations of the entire organization for the success of the school.
• Communicate and collaborate extensively with the leadership team, the board, staff, faculty, parent leaders, partners, vendors, and the public.
• Partner extensively with administration colleagues, including division assistants and executive assistants, to support the leadership team and success of the school in daily operations as well as in executing special projects and events.
• Ensure that confidential school information and materials are handled with excellent judgment and appropriate discretion.
• Schedule and confirm committee/task force meetings.
• Coordinate events and travel, including domestically and internationally.
• Process expense reports, records and internal documents.
• Lead / support event planning and execution, including professional development registration and communication with attendees, in addition to site and day-of logistics such as catering, supply inventory and ordering, and space reservations.
• Coordinate campus visits for local, national, and international groups in partnership with the leadership team, division assistants, and campus hosts.

What you bring:

• Bachelor degree preferred.
• At least 5+ years of executive administrative experience required.
• Understanding of independent school communities and culture or alternative education environments.
• Must be highly collaborative, forward-thinking, solution and action-oriented, and flexible, with a cross-functional/cross-departmental mindset and capacity.
• Personable, positive, helpful personality, and hospitality mindset.
• Keen attention to detail with excellent organizational and time management skills.
• Ability to solve problems with creativity, professionalism, tact and kindness.
• Ability to manage and prioritize multiple responsibilities simultaneously, and to pivot when necessary.
• Ability to manage competing demands, and adapt to frequent or unexpected changes.
• Compassionate, empathetic, intuitive, and diplomatic.

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