Job Description

Job Posting: Executive Assistant - Financial Services (On-Site in Westchester)

Location: Westchester, NY (On-Site)

Duration: 8 Months

Pay Rate: $29.63/hour (W2)

Hours: 8:00 AM – 5:00 PM EST

Job Responsibilities:

• Provide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, and managing urgent/confidential calls with appropriate judgment.
• Maintain and manage calendars for meetings, events, and conference calls.
• Coordinate travel arrangements (flights, hotels, transportation) and handle travel expenses and reimbursements.
• Navigate the firm’s resources and interface with various departments to collect information, respond to requests, and obtain services.
• Provide backup support for colleagues during absences (vacations, sick days) and assist with office-related needs.
• Handle miscellaneous support duties such as setting up and maintaining mail groups, keeping an orderly and fully-functioning workspace.

Top 3 Skills:

1. Office Experience: Proven experience managing administrative tasks in a professional office environment.
2. Quick Learner: Able to adapt to new systems, processes, and technologies swiftly.
3. Team Player: Collaborative mindset, works effectively with colleagues and management.

Required Skills & Personal Attributes:

• Strong communication , judgment , and problem-solving skills.
• Excellent attention to detail , organization , and time management abilities.
• Positive, enthusiastic, and willing to help out wherever needed within the team.
• Ability to thrive in a fast-paced environment while managing multiple tasks concurrently.

Other Requirements:

• Proficiency in Microsoft Office applications, especially Outlook (email, calendar, and contacts management).
• Familiarity with Excel , internet research tools , and Concur (expense management) is a plus.
• Commitment to staying up-to-date with office procedures, technical training, and compliance guidelines.

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