Job Description

Job Title: Executive Assistant to COO/CFO (Entry–Mid Level)

Location: Los Angeles, CA (On-Site / Hybrid, Based on Need)

Schedule: Part-Time or Full-Time | Flexible Work Hours

Compensation: $25–35/hour or salaried DOE

Company Overview:

Hypland is a globally recognized streetwear brand intersecting anime, gaming, and global youth culture. As we continue to scale operations, we are looking for a highly organized and reliable

Executive Assistant to support our COO/CFO. This position plays a critical role in keeping leadership organized, informed, and operating at maximum efficiency.

Position Overview

The Executive Assistant will act as the right hand to the COO/CFO, supporting both administrative and operational needs. This includes schedule management, travel coordination, project tracking, vendor communication, and occasional personal tasks. The ideal candidate is flexible, discreet, proactive, and thrives in a dynamic, fast-paced environment.

Key Responsibilities

Administrative Support

• Manage calendars, prioritize scheduling, and coordinate meetings
• Book and manage domestic/international travel including flights, hotels, and itineraries
• Screen and manage calls, emails, and communications on behalf of the executive
• Draft and format memos, reports, meeting notes, and presentations
• Maintain organized digital and physical files, documents, and task lists
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Operational & Project Support

• Coordinate internal team meetings, off-sites, or events
• Track progress on special projects and ensure deadlines are met
• Liaise with internal departments and external vendors
• Conduct research and prepare summaries, briefings, or reports for executive review
• Support department budget tracking and expense management

High-Level Confidential Tasks

• Draft or review sensitive internal and external communications
• Serve as a gatekeeper for executive time and access
• Handle occasional personal errands or tasks for the executive as needed

Qualifications

Required:

• 1–3 years of executive assistant or administrative experience
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
• Ability to maintain confidentiality and handle sensitive information
• Valid driver’s license and reliable transportation
• Based in Los Angeles
• Flexible availability and comfort working across in-person and hybrid environments
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Preferred:

• Experience in fashion, entertainment, or startup environments
• Familiarity with tools like Slack, Shopify, Trello, Notion, or expense tracking platforms
• Prior experience supporting C-suite or senior leadership
• Interest in streetwear, anime, or creative industries is a plus

Why Hypland

This role offers a front-row seat to the operations of a global streetwear brand. You’ll work alongside senior leadership and gain visibility across multiple departments, with the flexibility and responsibility to grow your skillset and impact.

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