Job Description

SUMMARY

Provides a variety of Commercial Real Estate and Commercial Loan documentation duties related to the processing, administration servicing and closing of new and existing loans in two or more of the following areas: Commercial Real Estate Loans, Lines of Credits, and Commercial Loans. Also, from time to time, duties include processing and closing of retail / consumer loans.

JOB CLASSIFICATION INFO

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Understand commitment letters and internal approval forms to prepare or review loan documents for compliance with approval.

• Clear pre-closing conditions as set forth in commitment letters.

• Clear up new loan documentation exceptions and line of credit advance exceptions within guidelines and clear post-closing pending items and exceptions.

• Process loan and advance funding with G/L entries, debits and credits, wire transfers, internal transfers, loan payments, and resolving loan disbursement issues.

• Prepare pre-closing documentation for commercial and consumer and loans, Flood Certification/disclosures, approval review, HUD1s, and other pre-closing statement review and preparation.

• Prepare memos to file, letters, commitment letters, and any other documentation required by lender addressing loan approvals, exception issues and post-closing monitoring of pending items in coordination with Bank’s attorneys.

• Review bank’s attorney loan packages and have Credit Administration approve prior to closing. Make corrections to documents and advice attorney.

• Coordinate with depository account officers gathering documentation and information and obtain BSA approval prior to closing loans.

• Assist loan officers as required with closing coordination and setting up closing dates.

• Prepare participation loan packages to sell loans to other banks, obtain executed Confidentiality Agreements and other loan participation documentation for processing.

• Prepare loan documentation in Compliance-One software application.

• Gather and input HMDA loan data for further review by Compliance Officer.

• Obtain required insurance policies with required endorsements and coverages i.e. flood, windstorm, hazard, liability and others.

• Maintain high degree of confidentiality.

• Prepare closings-in-process reports, prepare post-closing exception reports and aging report for exception items with follow up with loan officers and attorneys.

• Conduct research.

• Serves as back-up to Credit Administration Assistant, when absent.

SUPERVISORY RESPONSIBILITIES

No supervisory duties.

BSA COMPLIANCE

Each employee is required to uphold the Bank’s compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned.

COMPETENCIES

- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics.

- Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.

- Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification.

- Written Communication - Writes clearly and informatively; Presents numerical data effectively.

- Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment.

- Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

- Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit;

- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.

- Cost Consciousness - Works within approved budget; Conserves organizational resources.

- Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

- Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• AA in business administration or equivalent; and at least 5 years related experience and/or training; or equivalent combination of education and experience

• Must possess a solid knowledge of banking regulations relating specifically to loan documentation and BSA compliance

• Must possess a working knowledge of basic business and commercial real estate law principles to review and analyze loan documentation, including contracts, security agreements, promissory notes, mortgages, credit agreements and lease agreements

• Proficient in verbal and written communication skills

• Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes.

• Bilingual (English/Spanish) is desirable.

• Must be accurate and detailed oriented.

• Work involves reading and concentration via typing and proofreading activities.

• Good communication skills both verbal/written

OTHER SKILLS AND ABILIITIES

• Strong analytical skills

• Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken).

• Strong interpersonal and communication skills

• Demonstrated ability to resolve complicated issues as they arise

• Proven organizational skills and demonstrated ability to prioritize and multi- task

• Able to conduct research projects with minimal supervision/guidance.

• Able to identify and resolve problems in a timely manner

• Able to exhibit objectivity and openness to others’ view; welcome feedback, and contribute to building a positive team.

• Good interpersonal, communications and organizational skills

• Able to work on diversified projects while meeting deadlines.

• Work with integrity and ethically upholding organizational values

• Able to plan and organize work schedules, and task activities.

• Any other duties/task assigned as needed

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence.

Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts.

ENGLISH LANGUAGE

Ability to speak, understand, read and write English at an advanced level.

FOREIGN LANGUAGE

Ability to speak, understand, read and write Spanish is desirable but not required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent.

COMPUTER SKILLS

Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL REQUIREMENTS

Travel requirements are low and are almost exclusively limited to local travel.

Intercredit is an Equal Opportunity Employer

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