Job Description

The Position: Administrative Assistant

Seeking an Administrative Assistant to add to our growing firm to assist with administration and management of investment/ecosystem teams. This position is an excellent opportunity for an experienced administrative professional with a true ownership mindset to play a key role in this growing private equity firm. We are a hard-working team of high performers but also enjoy a collegial atmosphere.

Responsibilities and Position Description:

• Extensive travel coordination for Investment/Ecosystem professionals
• Calendar management for investment/ecosystem team
• Keeping Partners on schedule for meetings and calls
• Coordinate meetings, video conferences, and calls for investment team/ecosystem
• Coordinate and manage meetings, events, and calls between investment team and portfolio companies
• Expense reporting for investment/ecosystem professionals
• Work with other administrative team members on meeting coordination and set-up
• Provide phone back-up for Reception, as needed
• Prepare presentation books/meeting materials as needed
• General copying, faxing, printing, and scanning responsibilities
• Annual business conference coordination

Qualifications:

• Minimum of 3-4 years of experience in an administrative role
• Extensive corporate travel experience
• Must be reliable and punctual
• Must have excellent verbal and written communication skills
• High attention to detail
• Ability to prioritize and multi-task with strong follow-up skills
• Self-starter with a proactive attitude who excels in a fast-paced environment
• Takes initiative to seek out new responsibilities and opportunities to add value
• Must have excellent judgment and be able to handle confidential matters with discretion
• Proficient in Microsoft Office applications including Word, Outlook, PowerPoint, and Excel
• Proficient in using Zoom
• Experience with CRM updating/management is a plus

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