Job Description

Our client, a major entertainment company, is actively looking for an Administrative Assistant to join their team in Los Angeles, CA!

*** This begins as a 2 month contract with an opportunity to extend at any time ***

Key Responsibilities:

• Heavy scheduling and calendar management including the coordination of meetings with multiple participants
• Coordinate meeting logistics, decks, display presentations, etc.
• Process expense reports and perform invoicing for a variety of different areas
• Draft correspondence and prepare presentations
• Assist and work with other departments and key contacts as needed
• Orders and monitors office supplies
• Prepares purchase requisitions, follow up on vendor onboard status, preps and codes documents for payment
• Coordinate and support all administrative duties in the office
• Other duties as assigned
• Coordinate and maintain travel itineraries and expenses, books travel

Basic Qualifications:

• 1-2 years in an admin or Coordinator role
• Excellent organizational skills and detailed oriented
• Strong written and verbal communication skills
• Proficient with software including Outlook, Word, Excel, PowerPoint and Google Docs
• Ability to multitask and adapt in a fast-paced environment
• Ability to maintain confidentiality regarding issues or information received
• Upbeat, friendly, self-starting, positive
• Ability to work hybrid schedule (including on-site days)

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