Job Description

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the Chamber's daily operations. This position plays a vital role as the first point of contact for visitors, guests, and callers, creating a positive and lasting impression of our organization and community. The role reports directly to the President and requires a strong blend of administrative, financial, and customer service skills.

Job Title: Administrative Assistant

Location: Jefferson, Ga 30549

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay Range: $22.00 – $24.00 per hour, based on experience

Key Responsibilities:

Administrative Support

• Greet and assist all visitors, callers, and guests in a friendly, professional manner
• Coordinate repairs, maintenance, and manage contracts and leases
• Record reservations, manage mail flow, and assist at special events
• Maintain office supply inventory and procure materials as needed
• Prepare and manage outgoing mailings and correspondence
• Monitor and distribute mail from post office and external dropbox
• Manage accounts receivable and payable using QuickBooks and ChamberMaster
• Perform bank reconciliations and prepare monthly financial reports for the Board
• File and pay applicable tax forms and maintain accurate financial records
• Post deposits, classify expenses, and process reimbursement checks
• Maintain accurate member records and invoicing schedules
• Follow up on unpaid invoices and process renewals or cancellations
• Prepare mailing lists, membership packets, and assist with member campaigns
• Track financials related to members and events within ChamberMaster
• Assist with event registration and provide logistical support
• Support Event Manager in budget reconciliation and reporting
• Coordinate purchases and inventory for events and office needs

Qualifications:

• Proven experience in administrative or office management roles
• Must have QuickBooks experience and Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Professional demeanor with strong customer service orientation
• Ability to manage sensitive information with confidentiality
• Experience with CRM or membership management systems (preferred)
• High school diploma or equivalent required; associate’s degree preferred

For immediate consideration please email your resume directly to [email protected] Subject: Admin Position

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