Job Description

Our client, a leading IT firm in Burlington, is hiring an Administrative Assistant to provide support to their operations team! This individual will be responsible for a variety of administrative tasks, including daily scheduling, reporting analysis, calendar management, and office management. The ideal candidate will be detail-oriented, proactive, and able to handle multiple responsibilities in a fast-paced environment. This role is perfect for someone who thrives in supporting a team and plays an integral role in ensuring smooth operations across the organization.

Key Responsibilities:

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and handling daily scheduling requests.
• Prepare and analyze reports to assist in decision-making, track company progress, and provide valuable insights to leadership.
• Effectively manage and maintain executive and team calendars, ensuring meetings are scheduled, rescheduled, and prioritized appropriately.
• Oversee day-to-day office operations, including coordinating office supplies, managing space, and ensuring the office is organized and fully operational.
• Conduct research and prepare documentation for special projects, supporting the team with detailed reports and background information.
• Assist with company events such as holiday parties, team-building activities, and social gatherings, ensuring smooth coordination and execution.
• Maintain and update the client database to ensure accuracy, consistency, and organization of client-related information.
• Assist with tracking and reporting on company-wide initiatives to ensure alignment and timely completion.

Qualifications:

• Bachelor’s degree in business administration or related field.
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Attention to detail and problem-solving abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools
• Experience with calendar management and scheduling tools
• Ability to work both independently and as part of a team
• Professional demeanor and strong interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• A proactive, can-do attitude with a willingness to learn and grow within the company

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