Job Description

Join Our Growing Team at AV Pros NY!

At AV Pros NY, we are revolutionizing the Audio Video and Low Voltage industry with cutting-edge technology designs and installations. As we continue to grow, we’re looking for an organized, proactive, and driven Administrative Assistant to provide essential support to our President and VP.

If you're passionate about technology, thrive in a fast-paced environment, and want to be a part of a dynamic team that values innovation, this is the opportunity for you!

What We’re Looking For:

We need a detail-oriented, reliable, and self-sufficient individual who thrives on getting things done with a positive attitude. You’ll fit in if you:

• Are punctual, dependable, and take pride in your work.
• Have a aptitude for problem-solving and critical thinking.
• Enjoy anticipating needs and taking initiative to keep things running smoothly.
• Can handle sensitive information with discretion and strong judgment.
• Are eager to learn, grow, and contribute to the success of our business.

Your Day-to-Day:

• Provide critical support to the President and VP of AV Pros NY.
• Manage time-tracking entries for payroll and ensure the accuracy of company fleet maintenance.
• Oversee onboarding for new vendors and maintain up-to-date vendor contact records.
• Manage Return Merchandise Authorizations (RMAs) and follow through to completion.
• Ensure timely access approvals for buildings and help coordinate logistics.
• Handle the company’s eBay store and assist with creating new administrative processes.
• Oversee new employee onboarding, including workstation setup.
• Manage supplies inventory, anticipate needs, and place orders when necessary.
• Organize meetings, appointments, and events for stakeholders.
• Assist with personal errands and gift purchasing as needed.

Skills & Experience We Value:

• Ability to work independently and meet deadlines with minimal supervision.
• Excellent time management, organizational, and prioritization skills.
• Tech-savvy and proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• At least 2 years of experience in an administrative role.
• Experience in the AV, construction, electrical, or HVAC fields is a plus!
• Strong communication skills—both written and verbal.
• Ability to think critically and problem-solve on the fly.

Preferred Qualifications:

• Business or Industrial Engineering degree.

Why AV Pros NY?

We’re not just a company; we’re a family. Join a team that’s committed to innovation, growth, and creating an inclusive work culture where everyone is valued. If you’re ready to take on exciting challenges and grow with a forward-thinking organization, we want to hear from you!

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